为您找到与英文商务信函写作格式范文相关的共200个结果:
写信的原则(Writing Principles)已从原来的3个“C”(Conciseness, Clearness, Courtesy)发展到目前的7个“C”:Completeness, Clearness, Concreteness,Conciseness, Correctness, Courtesy, Consideration。那么,写商务信函有什么写作要求呢?
Dear Sirs,
With reference to your letter of April 9, we are pleased to accept your offer of 100 tons of Copper Wire as per your Offer Sheet No.8/070/02B. Please go ahead and apply for your Export Licence. As soon as we are informed of the number of the Export Licence we will open the L/C by cable.
信的本文汉译
关于你们四月九日涵,我们高兴地接受你们第8/070/02B号报盘单所报100吨紫色铜丝。请着手办理申请出口许可证。一经接到出口许可证号码的通知,当即电开信用证。
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在商务信函的写作中,如果用的是英文,那它的结束语如何写好呢?下面是读文网小编带来商务信函结束语写作方法,以供大家学习参考。
【今天我已经讲完应报告事项……】
1. With nothing further to add today.
2. With nothing more for today.
3. Without anything further for the present.
4. With nothing further for the present.
5. Without anything more to communicate for today.
6. Without more to write you by this mail.
7. Without further to advise you today.
8. We have no more (nothing further) to tell (inform) you today.
#p#副标题#e#
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memo多用于公司内部,通常是个人写给个人或者个人写给整个公司或者部门。下面是读文网小编整理的商务英语便函memo的写作方式,以供大家学习参考。
Memo
To: All Staff
From: Anna Hope, Sales Director
Date: 18 May 2004
Sub: The Visit of Chairman
The Chairman of our corporation is going to visit our company next Monday 24 May 2004.He plans to discuss the pricing policy for our newly launched product with our sales staff. He will arrive there at 10am and please attend the welcome reception for him at 10:15 am. Thanks!
(我们公司的董事长将于2004年5月24日(下周一)来我们公司。他计划与我们的销售人员讨论新近推出的产品的定价制度。他将于上午10点钟到达,请大家10点15分出席为他举行的欢迎会。谢谢!)
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在国际贸易中,一笔交易,除当面洽谈外,通常是采用信函和电子信函等方式进行洽商,最终达成协议,签订合同,以确立合同当事人之间的经济关系.因此,国际商务英语信函是进行国际贸易的重要通讯手段,在对外贸易中的位置也越来越重要.它有其自身独特的语言特点.目前,英美人士都倾向于在函件中用简明的语言来表达.对于即将从事或正在从事的商务人员来说,熟练掌握国际商务英语书写的格式及结构并加以应用,是一项不可或缺的技能.
Modified-Block Letter Format
In this format each typed element - except the date and the signature block - begins at the left-hand margin. The date may be
backspaced from the right margin point to align at the right margin; it may be centered, or it may begin at the center. The
most attractive placement of the date, however, may depend on the letterhead design.
这种格式下,书信的排版,除了日期和签名部分,都从左边空白处开始,没有空格,段段之间空行。日期可以放在最右边,也可以放在中间,
自成一行。最吸引人的写日期的地方,其实应该根据书信抬头的设计而定。
Semi-Block Letter Format
This format resembles to the modified block in every other regard except that the paragraphs in the body of the letter are
indented.
这种格式的排版,出了书信主体每段首行要空格以外,其他均类似于Modified-Block Letter.
Full-Block Letter Format
The full block format is illustrative of the trend toward simplicity and ease of use. All lines, including the date and the
signature block, begin at the left margin. Paragraphs are always blocked.
This letter arrangement is more efficient than the modified block or the semi-modified block in that no extra time is
required for paragraph indention or placement of the date and closing lines. In addition, many writers believe that the full
-block arrangement provides an attractive, business-like appearance.
这种格式是写作者倾向于简单方便的一个证明。所有的段落,包括日期和签名都从左边开始,没有空格,段段之间通常空行。
这种排版比上面两种要更加有效,因为上面两种需要一定的时间来反映空格、日期以及结束语。另外,许多作者认为这种排版更能体现一种具
有商业魅力的外表。
Simplified Letter Format
As in the full-block format, all lines in the simplified format begin at the left-hand margin. It leaves out the conventional
salutation and complimentary close, invariably containing a subject line in lieu of the salutation indicating what the letter
is about. Supporters of the simplified format argue that salutation and complimentary close contribute little to the message
except for a waste of time. Others, however, are reluctant to omit the tonal qualities of the two components because they
have been used routinely over years and readers expect them.
和上面一种格式一样,这种格式也是所有的段落都从居左。它省去了常规的称呼和信尾的客套话,但是要在本来该写称呼的地方增加一句表明
信的内容的主题句。喜欢这种格式的人认为称呼和信尾客套话对信息本身来说没有什么意义,相反只能是浪费时间。但是也有另外一些人很不
愿意省掉这两个部分因为他们已经象惯例一样用了很多年,而且读者也习惯了这种方式。
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在国际商务活动日益增多的今天,特别是中国加入世界贸易组织(WTO)后,越来越多的人士接触到涉外商务工作,而作为国际交往的主要语言--商务英语日显其重要性,人们须经常撰写商务英语应用文如商务信函、便函、传真稿、广告单、调研报告等.规范得体的商务信函、文件不仅展示出一个人的英语写作能力,更体现他所服务的企业或机构的形象.一封优秀的商务信函在商务活动中可以带来巨大的经济效益和良好的社会效果,反之则会破坏企业或机构的形象,甚至会蒙受意想不到的经济损失,商务英语信函在商务活动中起着举足轻重的作用.本文就在现代商务环境下,商务英语信函的语言特色及其风格进行探讨.
1、 研究收信人的兴趣所在
2、 采用恰当的语气
体谅对方的态度(You-Attitude) / 自我为中心的态度(I-Attitude or We-Attitude)。
3、语气自然真诚
请比较下面两组例句:
Instead of | Say |
I have pleasure in informing you... | I am pleased to tell you/to say... |
4、言简意赅
5、有礼有节,善解人意
礼貌用语,如your kind enquiry,your esteemed order,your valued custom
6、避免行文冗长
请比较下面两组例句:
Instead of | Say |
Please see that an enquiry is conducted to determine the reason. | Please find out the reason. |
7、避免陈词滥调
请比较下面的例句:
OPENINGS
Instead of | Say |
Adverting to your favour Re (your letter) The writer, wished to acknowledge | Referring to your letter Or Thank you for your letter |
We are in receipt of We began to acknowledge We have to acknowledge | We have received |
We beg to inform you We beg to think you | We are writing to inform you We thank you |
Your esteemed favour to hand Your letter to hand Yours to hand | We have received your letter |
ENDINGS
Instead of | Say |
The favour of your early reply will be obliged | I shall be glad to hear from you. |
Assuring you’d our best attention at all times We beg to remain We remain Awaiting the favours of your early reply | Omit all these. |
MISCELLANEOUS
Instead of | Say |
as per | according to |
idem., inst., prox., ult. | name the month |
if it is within our power | if we can |
it will be our constant aim. | we shall try |
of even date | of today |
only too pleased to | very glad to |
per | by |
Please be good enough to advise us | please tell us |
take an early opportunity | act promptly |
yesterday' s date | Yesterday |
your communication | your letter, phone, message, etc. |
your good self | you |
your favor yours of the 15th | your letter your letter of the 15th |
Under separate cover | separately, or better still, by registered post, etc. |
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在国际商务活动日益增多的今天,特别是中国加入世界贸易组织(WTO)后,越来越多的人士接触到涉外商务工作,而作为国际交往的主要语言--商务英语日显其重要性,人们须经常撰写商务英语应用文如商务信函、便函、传真稿、广告单、调研报告等.规范得体的商务信函、文件不仅展示出一个人的英语写作能力,更体现他所服务的企业或机构的形象.下面是读文网小编整理的商务便函的写作格式规范,以供大家学习参考。
商务便函的写作格式规范
1、Memo: Memo是Memorandum缩写,因此也可以用Memorandum,此外还有Internal Memorandum和Interoffice Memorandum,其意思都是一样的。
2、To:这一标题后面应写收信人的姓名与职衔,姓名前可以用尊称或不用,如:
To:Mr. John Smith,Sales Manager
3、From:这一标题后应写发信人的姓名与职衔:职衔可根据需要决定写或不写,但姓名前不要用尊称。
4、Date:日期的写法同书信里日期写法的要求完全一样,不要用数字来表示月份。
5、Subject:这一标题后是写事由的,即用一个或几个词汇简单概括便函的内容,以便查阅。事由必须简洁明了,不要用完整的句子,如:
Changes in Travel Advance Form
Promotion of Staff
Vacation Schedule
Participation in Training Programmes
6、Message
商务便函还可以根据实际需要在末尾增加发信人的姓名首字母、附件、副本抄送等。
例
SCHOOL OF ENGLISH FOR BUSINESS MEMORANDUM To: Mr. Kingswick, Course Coordinator From: Barnsby Campbel Date: 19 November, 1995 Subject: Lesson Plan for 28 November Lecture I intend to teach memo writing in my next lecture. I plan to cover the following plans: 1. Inside Address This is omitted in a memo. As internal communication the reason is obvious. 2. Greeting It is mere polite to put Mr., Mrs. or Ms before and the office after the name of the recipient You may sometimes address the readers as a group. 3. Subject This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it. 4. Body These should be short, less than 10 lines, and concentrate on only one paragraph one idea each: Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on. 5. Carbon copy This is written as c.c. for short. As in a letter, it lists the persons who are also receiving the memo. 6. Signature Only the initial is needed, The office and name in print of the writer are omitted. In more casual memos there is no signature at all. Any thought on my notes? Anything to add? Let me know at tea break. c. c. Mr. P.L. Ducke, Training Officer |
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商务英语信函作为商务活动中相互交流的一种重要方式在国际商务交际中起着举足轻重的作用.本文在简述语用原则和商务信函写作原则的基础上,通过例证分析,指出了合作原则和礼貌原则与商务英语信函写作原则之间的高度一致性,论证了这些语用原则对商务信函写作的指导意义,为商务英语信函写作教学和研究提供了一定的理论支持.
在英国英语中,天在前,但是在美国英语中,月份在前。所以某些特别的时期容易引起误解。例如:12 06 2003
在英国指的是:6月21日
在美国指的是:12月6日
因此日期要写成:12 June 2003
注释:在bec考试中同学们可以采用恩波所推荐的用法。但是12 06 2003 的用法仍然是可以使用的,因为bec为英版考试。
在使用恩波推荐的用法时,要记住月份使用大些字母开头。天后不必写th、rd、nd或者st。
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商务函电是指在日常的商务往来中用以传递信息、处理商务事宜以及联络和沟通关系的信函、电讯文书。常用的商务信函主要有商洽函、询问函、答复函、请求函、告知函和联系函等。
商务信函一般由:信头、编号和日期、封内地址、称呼、事由、信文、结尾敬语、签署、附件、附言等组成。
信头(Heading):指发信人的姓名(单位名称)、地址和日期,一般写在信纸的右上角。一般公函或商业信函的信纸上都印有单位或公司的名称、地址、电话号码等,因此就只需在信头下面的右边写上写信日期就可以了。
地址:英文地址的写法与中文完全不同,地址的名称按从小到大的顺序:第一行写门牌号码和街名;第二行写县、市、省、州、邮编、国名;然后再写日期。标点符号一般在每一行的末尾都不用,但在每一行的之间,该用的还要用,例如在写日期的时候。 日期的写法,如1997年7月30日,英文为:July 30,1997(最为普遍); July 30th,1997;30th July,1997等。1997不可写成97,以免引起歧义。 信内地址:在一般的社交信中,信内收信人的地址通常省略,但是在公务信函中不能。将收信人的姓名、单位、地址等写在信头日期下方的左角上,要求与对信头的要求一样,不必再写日期。
称呼(Salutation)是写信人对收信人的称呼用语。位置在信内地址下方一、二行的地方,要求从该行的顶格写起,在称呼后面一般用逗号(英国式),也可以用冒号(美国式)。写给公务上的信函用Dear Madam,Dear Sir或Gentleman(Gentlemen)不用专指某个人。注意:Dear纯属公务上往来的客气形式。Gentlemen总是以复数形式出现,前不加Dear,是Dear Sir的复数形式(有时也可Dear Sirs)。写给收信人的信,也可用头衔、职位、职称、学位等再加姓氏或姓氏和名字。例如:Dear Prof. Tim Scales, Dear Dr.John Smith。
事由:在公务信函中,通常在称呼与正文之间,有Re:或Subject:(事由)字样。一般在信纸的中间,也可与“称呼”对齐。还应在底下加横线、加粗等,以引起读信人的注意,使收信人便于在读信之前就可了解信中的主要内容。 正文(Body of the Letter):位置在下面称呼语隔一行,是信的核心部分。因此要求正文层次分明、简单易懂。
结束语:恭维性的,位置在正文下面一到两行的地方,从正文的开头偏右的位置,句末用逗号,比较常用的是truely yours(yours truely)或者faithfully yours、sincerely yours。
签名:此项是必需的,结束语后的一到两行后面,也是在信纸的中间偏右的位置开始写,同时,在结束语的正下方签名下面要用机器打出签名,以便于对方识别。还需要把写信人的头衔、职位等打在名字下面。
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小编为大家整理了商务英语抱怨信函写作。一起来学习一下吧!
Dear Sirs ,
We are writing to inform you that the toys covered by our order No.519arrived in such an unsatisfactory condition that we have to lodge a claim against you .It was found upon examination that 10%of them are broken and some are badly scratched , obviously due to the improper packing . Therefore, we cannot offer it for sale at the normal price and suggest that you make us an allowance of 20% on the invoiced cost .This is the amount by which we propose to reduce our selling price .If you cannot accept , Im afraid we shall have to return them for replacement .
Sincerely yours ,
亲爱的先生们:我们写信通知贵方,519号订单玩具已收到,但货物状况很不令人满意,故我们不得不提出索赔。经检查,我们发现有10%的货物破损,而且一些也有严重磨损现象。很明显,这是由于包装不妥造成的。因此,我们无法以原价售出货物。建议贵方依照发票金额给予20%的折扣,这是我们所建议降低的售价额度。如果贵方无法接受,我们将不得不退货,要求替换。
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接下来小编为大家整理了涉外商务合同写作格式,希望对你有帮助哦!
定义条款(Definition clause)
基本条款(Basic conditions)
一般条款(General terms and conditions)
a. 合同有效期(Duration)
b. 合同的终止(Termination)
c. 不可抗力(Force Majeure)
d. 合同的让与(Assignment)
e. 仲裁(Arbitration)
f. 适用的法律(Governing law)
g. 诉讼管辖(Jurisdiction)
h. 通知手续(Notice)
i. 合同修改(Amendment)
j. 其它(Others)
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写商务信函就是要用最简单,最准确的语言来表达你的观点让对方理解。接下来读文网小编为大家整理了商务信函写作特点,希望对你有帮助哦!
由于您写的信函都是有其目的性的,所以您信函里所采用的语气语调也应该符合您的目的。在写之前先不妨仔细考虑一下,您写这封信函是想达到一个什么样的目的,您希望对收信人产生一种怎样的影响呢?是歉意的,劝说性的,还是坚决的,要求性的。这完全可以通过信函中的语气语调来表现。
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抱怨、索赔信函的目的是为了获取更好的服务,对已出现的问题求得尽快的、妥善的解决。接下来读文网小编为大家整理了商务抱怨信函写作范例,希望对你有帮助哦!
Dear Mr .Cliff,
During the past three months I have placed two sizable orders for The Handy Desk Companion by Roy .specifying the hard back binding .But both time you sent me paper-back binding because you were out of stock on the hard-back .
Fortunately ,I am still selling a few of the paper backs ,but more and more customers ask for the hard-back ones .(At least two of our competitors have this reference book in hard-back in our cities).
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商务信函在商务活动中起到非常大的作用。接下来小编为大家整理了商务信函的写作,希望对你有帮助哦!
Unless…
If…(not)… We will be forced to …
环境:(What warnings would you give these people?)
A company that has not paid your bill
Unless you pay the bill, we will be forced to take legal actions.
Another company that is using your company’s car park
If you do not move your car away from our park, we will be forced to turn to the police.
An employee who always arrives late for work
Unless you come to work on time, we will be forced to fire you.
A builder who has left a lot of their tools in your office
If you do not take your tools from our office, we will be forced to throw them away.
轻度抱怨:
Unfortunately, + 表 示 something is wrong 的 句 子
环境:
A company has sent you a bill for the wrong goods.
Unfortunately you sent us a bill for the wrong goods. Please could you send us a correct bill as soon as possible.
Your new photocopier has broken down. You have to write to the company who sold it to you.
Unfortunately our new photocopier has broken down. Please could you send a repairman to fix it for us as soon as possible.
Two temporary secretaries do not speak English. You have to write to the agency who sent them to you.
Unfortunately two temporary secretaries you recommended to us do not speak English. We would be grateful if you could recommend two more who could speak English.
You keep receiving letters for someone else. You have to write to the post office.
Unfortunately I keep receiving letters for someone else. Please could you make the address clear before you deliver letters every day.
强烈抱怨:
强烈抱怨遵循以下步骤:
a. 阐述发生的问题:it is now over nine months since we placed this order and we are still waiting for the cabinets.
b. 使用句型12:I should like to point out that we have already paid for these cabinets.
c. 使用句型 13:we must insist that you deliver them immediately.
d. 使用句型14:unless we hear from you within 7 days we will take legal action
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商业信函以信函为载体,选择有针对性的目标客户群的名址打印封装,通过邮政渠道寄发的一种函件。接下来小编为大家整理了商务信函的写作常用表达,希望对你有帮助哦!
基本句型:
This is +
owing to...
due to...
a result of...
because of...
注:owing to 通常用于不好的消息。如果想在原因中使用动词,请加上the fact that的从句。
环境:
increase prices --- fall of the dollar
We have been force to increase our prices. This is owing to the fall of the dollar.
Delay the delivery of the goods --- strike by airline pilots
We have been forced to delay the delivery of the goods. This is owing to the strike by airline pilots.
Increase all salaries by 10% --- rise in sales
We are able to increase all salaries by 10%. This is the result of a big rise in sales.
Cut all salaries by 10% --- fall in sales
We have been forced to cut all salaries by 10%. This is due to the fact that there has been a fall in sales in the past ten months.
Cannot deliver your new order --- we have not received your payment fro the last order
We regret that we are unable to deliver your new order immediately. This is owing to the fact that we have not received your payment for the last order.
Cancel the meeting --- a lot of staff have been ill
We have been forced to cancel the meeting. This is because some members of our staff have been ill.
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商业信函,简称商函,国外称为邮件广告或DM广告。接下来小编为大家整理了一些商务信函写作范文,希望这些写信范文能够对您有所帮助!
We are much concerned that your sales in recent months have fallen considerably. At first we thought this
might be due to a slack market, but on looking into the matter more closely, we find that the general trend
of trade during this period has been upwards.
It is possible that you are facing difficulties of which we are not aware. If so, we would like to know
what we can do to help. We, therefore, look forward to receiving from you a detailed report on the situation
and suggestions as to how we may help in restoring our sales to their former level.
Yours faithfully
尊敬的先生/小姐,
我们非常关心你方销售近几个月大幅度下降。开始我们以为是市场疲软,但仔细研究问题,我们发现过去这段时间贸易的总趋势是上升的。有可能你方面临我方还不知道的困难,如是这样,我方想知道是否能帮助什么。我们期望收到关于问题的详细报告,及建议我们怎样帮助才能把销售恢复到原来的水平。
感谢信Thank You Letter
Dear Mr. / Ms,
Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.
We are very grateful for such a detailed account of your activities. This information is certain to help increase our future cooperation.
Yours faithfully
尊敬的先生/小姐,
谢谢您六月四日的来信及随信附上的说明书,该说明书描述了你们工商总会的工作与组织结构。
对给我们一个你们活动如此详细的描述,我们表示非常感谢。这一信息一定能帮助促进我们未来的合作。
你诚挚的
Dear Mr. / Ms,
We are much concerned that your sales in recent months have fallen considerably. At first we thought this
might be due to a slack market, but on looking into the matter more closely, we find that the general trend
of trade during this period has been upwards.
It is possible that you are facing difficulties of which we are not aware. If so, we would like to know
what we can do to help. We, therefore, look forward to receiving from you a detailed report on the situation
and suggestions as to how we may help in restoring our sales to their former level.
Yours faithfully
尊敬的先生/小姐,
我们非常关心你方销售近几个月大幅度下降。开始我们以为是市场疲软,但仔细研究问题,我们发现过去这段时间贸易的总趋势是上升的。有可能你方面临我方还不知道的困难,如是这样,我方想知道是否能帮助什么。我们期望收到关于问题的详细报告,及建议我们怎样帮助才能把销售恢复到原来的水平。
感谢信Thank You Letter
Dear Mr. / Ms,
Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry.
We are very grateful for such a detailed account of your activities. This information is certain to help increase our future cooperation.
Yours faithfully
尊敬的先生/小姐,
谢谢您六月四日的来信及随信附上的说明书,该说明书描述了你们工商总会的工作与组织结构。
对给我们一个你们活动如此详细的描述,我们表示非常感谢。这一信息一定能帮助促进我们未来的合作。
你诚挚的
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商业信函,简称商函,国外称为邮件广告或DM广告。接下来小编为大家整理了英文商务信函的开头怎么写,希望对你有帮助哦!
据了解,你们是中国……(商品)有潜力的买主,而该商品正属我们的业务经营范围。
1.We are given to understand that you are potential buyers of Chinese ...,which comes within the frame of our business activities
从中国国际贸易促进会获悉,你们有意采购电器用具。
2. We have heard from China Council for the Promotion of International Trade that you are in the market for Electric Appliances.
驻贵地的中国领事向我们介绍,你公司是……生产……(商品)的大出口商。
3. Your name has been recommended to us by the Chinese Consul stationed in your city as large exporters of ... goods produced in ....
从……获悉你们行名及地址并了解你们是……有经验的进口商。现向你们开报……,盼能在贵地市场推销。
4. From ..., we have obtained your name and address and understand that you are experienced importers of .... We have pleasure in offering you ... of which we would appreciate your pushing the sale on your market.
从……获悉你公司专门经营……,现愿与你公司建立业务关系。
5. We learn from ... that your firm specializes in ..., and would like to establish business relationship with you.
承……的介绍,获悉你们是……有代表性的进口商之一。
6. Through the courtesy of.... we have learned that you are one of the representative importers of ...
据纽约司密斯公司所告,得悉你公司名称和地址,并得知你们……日本东京商会已把你行介绍给我们。
7. Your name and address has been given to us by Messrs. J. Smith & Co., Inc., in New York, who have informed us that your firm has been recommended to us by the Chamber of Commerce in Tokyo, Japan.
承贵地……银行通知,你们是……的主要进口商(出口商),并有意与中国进行这些方面的贸易。
8. The...Bank in your city has been kind enough to inform us that you are one of the leading importers (exporters) of ... and are interested in trading with China in these lines ...
从中华人民共和国驻……大使馆商务参赞处获悉贵公司名称和地址,现借此机会与贵方通信,意在达成一些实际交易为开端,以建立业务系。
9. Having had your name and address from the Commercial Counselor's office of the Embassy of the People's Republic of China in..., we now avail ourselves of this opportunity to write to you and see if we can establish business relations by a start of some Practical transactions.
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